Export and Save Word or Excel Documents as Acrobat PDF or XPS Files Directly from Microsoft Office 2007 with Add-in

Microsoft has released a 2007 Microsoft Office add-ins Microsoft Save as PDF or XPS that allow Office users to export or save the Word documents, Excel spreadsheets, Access databases and forms, PowerPoint presentations, Visio diagrams and other Office documents into the electronic paper PDF or XPS file formats. The add-ons Microsoft Save as XPS, Microsoft Save as PDF and Microsoft Save as PDF or XPS can be used on eight Microsoft Office 2007 programs namely Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office InfoPath 2007, Microsoft Office OneNote 2007, Microsoft Office PowerPoint 2007, Microsoft Office Publisher 2007, Microsoft Office Visio 2007 and Microsoft Office Word 2007.

Last June, due to legal pressure from Adobe, the creator of Acrobat PDF format, Microsoft announced that it would drop the “Save As PDF” and “Save As XPS” features from Microsoft Office System 2007. Instead, the PDF and XPS files creation feature directly from Office programs will be provided as a separate free download add-ins for Office 2007. PDF is popular way to post send documents on the Web and delivery of documents between businesses, while XPS (XML Paper Specification) is a Microsoft creation intended to compete with PDF in the electronic document market.

Other than enable saving and exporting directly to a PDF or XPS documents, the add-ins also allows users to send as e-mail attachment in the PDF and XPS formats in a subset of these programs.

The add-ons in three version can be downloaded from Microsoft Office Downloads Center:

Save As PDF
Save as XPS
Save as PDF or XPS

The add-ins is originally available for users running genuine Microsoft Office products only. Now, the WGA validation test and check is no longer required.