Combine and Merge Multiple Documents in Microsoft Office Word 2007

While working on documents using Microsoft Office Word 2007, sometimes users may need to combine and merge many multiple documents into one single document. For example, when author is writng a novel book by saving each chapter as individual documents, creating lots of document files for a single book. When the novel is finished and completed, the author may wish to combine and merge all separate documents into one single document in order to create table of contents and indexes for the whole book in one go.

To merge and combine multiple Word documents in Microsoft Word 2007, follow steps in the trick below:

  1. Create a new blank document, and then configure to set the page layout settings so that the settings are similar to the documents that going to be merged. Alternatively, open one of the going to combine documents, and then save it as another file, and erase all contents inside it.
  2. Click Insert option in the Office Fluent Ribbon menu bar.

    Insert Option in Office 2007

  3. Click on the Down arrow at the right side of Object.
  4. Select Text from File… option.

    Insert Text from File in Office 2007

  5. In the “Insert File” dialog window, select all Word documents that you want to merge and combine into one. To select multiple files, press and hold down “CTRL” key while clicking on the files one by one. If your files in is a series, select the first file on top, press and hold down “SHIFT” key, then click on the last file to select all files in between inclusive.
  6. Click on Insert button. If you want to insert the text as link style, click on the “Down arrow” to the right of “Insert” button, and then select Insert as Link.
  7. All documents selected now merged and combined into a single document file. Remember to save the file.

This entry was posted on Wednesday, December 5th, 2007 at 2:51 am and is filed under Business. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

19 Responses to “Combine and Merge Multiple Documents in Microsoft Office Word 2007”

  1. Elizabeth
    November 29th, 2009 11:41
    19

    Big project due tomorrow – needed to merge 7 documents into one. This information saved my life!

  2. Senthil
    October 10th, 2009 18:27
    18

    Very good article

  3. Sanjay
    September 26th, 2009 05:13
    17

    This works well but I have two documents I need to merge into one. The problem is that they both have different headers and footers. When I merge the documents, header from the first applies to the second one as well. Moreover the page numbers also continues in the merged documents. Any ideas?

  4. Jagadish
    September 24th, 2009 14:09
    16

    Realy its very good, ithas helped lot

  5. Melissa
    September 1st, 2009 14:49
    15

    This is helpful! However when I insert the word documents, the documents are then inserted in any random list MS wants! It is very frustrating. For instance, it doesn’t arrange in the order you selected the word files, or by alphabetical order of the file names. Has anybody figured this part out? If yes, please share! Thanks.

  6. Anthony
    August 10th, 2009 10:03
    14

    Thankyou very much for this tip! Even with the ribbon and the lack of helpfiles this feature is well hidden. NOw if only MS could make it better by a) keeping the original formatting intact b) retaining headers c) obey page breaks then we’ll have a true winner!

    Kinda like what Adobe Acrobat’s PDF binding does already.

  7. blatt
    July 24th, 2009 00:40
    13

    Thanks! Worked nearly perfect for me. Some of the stylings were broken, but it was many times faster than any other solution I found!

  8. Brrrr
    June 19th, 2009 20:11
    12

    Bullshit, this crap is not working….

    I have 300 documents and each has only images inside. When I insert them all, he simply get just 2 pages with thousands of photos one on top of the other…

  9. Rambo
    May 13th, 2009 10:32
    11

    Thank you for publishing this stuff on the web.

  10. steveg
    April 28th, 2009 02:26
    10

    this post was a no-brainer for me. already figured that out. but…

    i can’t seem to figure out how to tell word to leave my outline levels alone when inserting the subdocuments. after inserting the subdoc, i have to go thru EACH level of oultine and restart numbering at 1 (other level as was in original doc). the insert subdoc IS leaving my headers and footers alone as each section has unique values

    what i want is:

    Section 1
    1.0 Sometext
    1.1 somemore text
    2.0 next heading

    Section 2
    1.0 Sometext
    1.1 somemore text
    2.0 next heading

    word keeps inserting the subdocs like this:

    Section 1
    1.0 Sometext
    1.1 somemore text
    2.0 next heading

    Section 2
    3.0 Sometext
    3.1 somemore text
    4.0 next heading

    i have played with all the word options as in destination and source text as it relates to copy/paste. have also played with “Update Links on Open” (or something to that effect)settings. only thing i have found to get close (and only if all the subdoc links are removed in the master doc) is to CTRL-click when opening the master (from Windows Explorer.)

    the net result is to have a proper table of contents based on values I (not microsoft) want in my TOC.

    thanks, steve

  11. Franklin
    April 27th, 2009 14:19
    9

    Awesome trick! So very helpful. Thanks for sharing such a helpful hint, especially sincet Microsoft Help is of no help.

  12. Patrick
    March 29th, 2009 18:28
    8

    Thanks for being like the only place that says this. I would like to know if there is a way to keep each file’s header.

  13. Brion
    March 25th, 2009 02:34
    7

    THANK YOU!!!! All the microsoft help sites told me was how to mail merge. Not what I needed to do.Now I have a book instead of 87 one to four-pages documents.

  14. Eduardo
    February 16th, 2009 22:28
    6

    Really helpful. Thanks

  15. Aswanth
    February 16th, 2009 18:57
    5

    This information is verymuch helped to me to merge word files

  16. Marco Meerman
    February 13th, 2009 06:59
    4

    Thank you, this was really helpfull!

  17. GInger
    February 6th, 2009 09:21
    3

    Thanks SO MUCH!! You just saved me the 50.00 fee I was going to have to pay a printer to do this for me. THANK YOU!!!

  18. Dave
    February 3rd, 2009 00:06
    2

    Thanks – this was exactly what I needed and MS help was useless.

  19. JokarMan
    January 22nd, 2009 02:35
    1

    Thanks a lot
    it’s really very helpful :)

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