Remove Microsoft Word Manual Formatting or Copied Formatting from External Source
When you copy and paste a block of text into Microsoft Office Word document from external source or third party documents such as web browser or another documents, the existing hidden formatting from the external documents on the pasted text block will also be pasted into the existing Word document, thus affecting the size or font, or have the different size or font from the existing document.
To solve the problem of different font type and font size when copying and pasting from other documents, newer version of Microsoft Word such as Microsoft Office Word 2003 and Word 2007 has built-in functionality to let users to choose the style or formatting that they want to apply to the text block that is been pasted. 
The Word formatting options will be prompted when the text block been pasted and appeared as expandable icon. The options available include Keep Source Formatting (maintain original font type and size of copied text), Match Destination Formatting (change the font type and size of pasted text to match the existing document), Keep Text Only (text only just as it’s been typed, discarding everything else) and also ability to let you apply your desired style or formatting.
Alternatively, the manual formatting of the text block can be removed when copying and pasting by using Word
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Entries (RSS)
February 28th, 2007 03:29
It’s nice that we can turn off pasting of formatting each time we paste, but is there an option to do it permanently? I have never wanted to copy formatting and I can’t see that I ever will. So I’m just wasting 3 clicks or so every time I paste, which is a lot! Please tell me there’s a way to rid myself of this annoying “feature”.
March 29th, 2007 21:37
I agree with Hatta - this is a solution for a problem that doesn’t exist. If anyone knows how to permanently turn this festure off it would be greatly appreciated.
August 4th, 2007 09:04
Copy something from a program other than Word, open Word, create a new macro and assign Ctrl+V as its keyboard shortcut, go to the edit menu and paste the contents of your clipboard, stop your macro recording.
Test: Copy text from a program other than Word, open Word, and paste. You should see the “Keep Text Only” version of your copy.
August 4th, 2007 09:06
Oops! Forgot to mention that when you paste while recording your macro, you should select the “Keep Text Only” smart tag. That’s kind of important. Duh!
November 16th, 2007 16:33
DJ,
Thank you, thank you!
That little menu has been a source of unending frustration for me. I am sure that macro function will become an extremely useful tool in my continued battle against Word’s “intelligent” functionality!
Before I even finished writing this response, I got the idea to write a macro that allowed the use of Linux’s CTRL+SHIFT+Z key combination to operate the REDO_ACTION menu item. Wouldn’t you know it? Word wouldn’t let me do such a simple mapping. I couldn’t map it directly to CTRL+Y either! Damn Word!!!
January 16th, 2008 05:42
CK,
Word does let you customize keyboard shortcuts using the Customize dialog (View > Toolbars > Customize…the same dialog that lets you create custom toolbars and buttons.